• Physical Therapy Office Manager

    Job Type Full Time
    Job ID
    2018-11528
    Job Location(s)
    US-MO-Lee's Summit | US-MO-Belton | US-MO-Grain Valley | US-MO-Independence | US-KS-Leawood | US-KS-Leawood | US-MO-Liberty | US-KS-Olathe | US-KS-Overland Park
    Job Post Information* : External Company URL
    www.teamexos.com
    Additional Locations
    US-MO-Belton | US-MO-Grain Valley | US-MO-Independence | US-KS-Leawood | US-KS-Leawood | US-MO-Liberty | US-KS-Olathe | US-KS-Overland Park
  • Overview

    EXOS helps people perform at a high level so they can achieve what matters most to them. Since our founding in 1999, we’ve become a leader in proactive health and performance, trusted by more than 150 clients, including corporations, academic institutions, health systems, sports organizations, the U.S. military, community centers, and residential communities. With award-winning facilities and spaces, technology, equipment, and services, EXOS connects people to the solutions they need and provides individualized plans based on time-tested fundamentals and research in order to help people take control of their health and performance.

     

    EXOS has been leading the way in workplace wellness for over two decades, creating evidence-based employee wellness programs for global companies across a number of industries. Our employer solutions come to life through a combination of wellness services, technology, fitness facilities, and performance staff, and are always within reach — online, via mobile apps, and through in-person coaching. Company leaders, including many from fortune 500 companies, trust our solutions and services to improve the health and happiness of their workforce, as well as their return on investment.

    Responsibilities

    We're seeking an Office Coordinator to join our team. As our new Office Coordinator you will be responsible for office administration and clerical responsibilities for all employees in the Florham Park Corporate Office. Essential functions of the job:

    • Welcomes visitors and callers with a high level of customer service in a professional and courteous manner; answering or referring inquiries; opening and closing the office according to established procedures.
    • Maintains office services by organizing office operations and procedures; preparing correspondence; maintaining filing systems; completing clerical functions; distributing incoming mail and faxes and assure prompt and accurate handling of outgoing mail and faxes; processing all vouchers for payment; request check for postage and maintain adequate level of postage in machine. Make sure that all printers and fax machines are filled with paper daily.
    • Maintains a safe, clean and comfortable office environment by maintaining overall neatness; ensure that all office maintenance vendors are appropriately scheduled and verify that all such work is completed.
    • Maintains adequate stock of office supplies by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies, verifying receipt and accurate delivery of supplies.
    • Makes requested travel and hotel accommodations for all leadership and operations team members and communicates accommodations to team.
    • Coordinates all hospitality and catered events. Orders all food and supplies for daily coffee service and meetings. Fill coffee machine and keep coffee area neat and clean at all times. Empty refrigerator of perishable items every Friday after 3:00pm.
    • Orders business cards.Order, review for accuracy and distribute business cards for all staff.
    • Will travel locally for office needs if necessary.
    • Assist recruitment efforts.
    • Data entry.
    • Additional tasks as assigned.

    Qualifications

    Required Qualifications:

    • Minimum of an Associates degree obtained
    • Strong English communications skills
    • Minimum of 1 year of office experience
    • Computer proficiency (Word, Excel, PowerPoint, email)

    Preferred Qualifications:

    • Highly developed written and verbal communication skills.
    • Exceptional customer service and interpersonal skills.
    • Professional appearance and demeanor.
    • Proven ability to prioritize and multi-task in a fast-paced environment.

     

    We are an equal opportunity employer

    EXOS is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. EXOS provides reasonable accommodation to employees and applicants for employment who have disabilities. You may request reasonable accommodation, in writing, by reaching out to our People Operations department at  : 

     

    Attention : People Operations, Accommodations

    2629 E. Rose Garden Ln. 

    Phoenix, AZ 85050

     

    Learn more here:

     

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